Vacation Rental Agreement (version 2025-11-17) By booking a reservation you agree to abide by the Terms and Conditions in this rental agreement.

Booking requirements:

• Primary Guest must be at least 30 years old to book a reservation unless otherwise agreed by host in advanced.

• Guest verification and damage protection coverage is required (via booking platform and/or by our 3rd party verification provider. To finalize your reservation, you must complete additional verification (takes 2-3 minutes max). This is required to ensure we provide guests, property and neighbors with protection and an ongoing great experience.

Overview of house rules, please see details below:

1. Check-in 4:00PM, Check-out is 10:00 am and cleaners will typically arrive then. o The guests shall follow the "check out procedures" found in the home handbook. o If late checkout beyond 15-minute grace period, an additional $100/hr will apply unless pre-approved by host. o Additional charges of $100/hour may apply for failure to complete check out procedures

2. Total number of guests (any age) on the property during a stay must be equal or less than that on the confirmed reservation unless agreed with the owner in writing. Additional guests may have additional changes (see details below).

3. Pets are not allowed. To protect our air /cleaning quality, and prevent allergies there are no exceptions.

4. Winter bookings require 4WD/AWD and competence in driving in adverse weather. We can’t control the weather, road conditions or your driving skills! This is a mountain home on a private estate and access can be challenging in adverse weather. Further details below.

5. No smoking of any kind is allowed on the Property or surrounding acreage. Smoking of any kind inside the lodge or on the property will result in a $1000 charge + any additional cleaning or abatement costs as required. Guests will be liable for any lost revenue from any bookings that must be canceled due to smoke abatement. Use of incense or candles is strictly prohibited.

6. Please put safety first! Please take safety precautions inside and outside including supervising children. There are many hazards such as bunk beds, stair railing, hot tub, wildlife, rocks, etc. which require adult supervision. If you are unsure how to use a gas stove, build a fire, start the firepit, etc. please let us know.

7. Recreation gear – the owners and cleaners have taken great efforts to provide a clean and well- maintained property for you to enjoy. Please keep gear such as skis, poles, snowboards, mountain bikes, sleds, etc. outside.

8. Quiet Hours: Pease respect the neighbors privacy. While on a private estate, sound travels farther than you think and others live nearby. Quiet hours for noise outside the lodge are from 10pm - 8am.

Please review further agreement details below.  Detailed Agreement Requirements: The Property is to be used as a short-term vacation rental listed through the online platform (the “Platform”). Dates, payments, and details of the vacation rental will be specified and recorded by the Platform. The person booking the Property on the platform will be considered the “Primary Guest.” The “ Primary Guest” and “Additional Guest(s)” shall collectively be referred to as “Guests.” ONLY the Guests included via the reservation are permitted to be on the Property at any time. Unauthorized guests or invitees on the Property will result in forfeiture of your Deposit and/or additional guest charges. The Parties further covenant and agree that:

1. Relationship of Parties. It is specifically agreed and understood that the relationship between the parties herein shall be deemed to be or proprietor and lodger or Guest, and shall not be a landlord-tenant relationship. Guest specifically waives and makes inapplicable to this lodging the provisions of landlord-tenant law. At no time can the guest sublet. Any commercial use must be pre-approved by the Owner and may be subject to additional charges or commercial rate.
2. Check-In/Check-Out. 4:00 p.m. or later is the standard check-in time, and 10:00 a.m. is the standard checkout time. This is to allow cleaning team sufficient time to clean / launder between guest reservations. If you need to check-in early or check-out late, prior arrangements must be made and additional fees may apply depending on the length. At Check-Out, guest shall return peaceable possession to the Owner.
3. Cleaning & Damage Liability. Guests shall keep the Property in as-good repair and similar condition to how the property was at check-in (except for wear and tear arising from a reasonable use of the same, and damage by the elements occurring without any fault of or the Guests). A nonrefundable cleaning fee (amount specified in the platform) shall be paid upon reservation through the Platform or Directly as relevant. Cleaning fee covers standard, routine cleaning at done after checkout. Stays longer than 13 nights require a mid-trip clean.

• No Daily Cleaning Service unless otherwise arranged: While fresh linens and bath towels are included in the unit upon arrival, daily maid service is not included during the reserved dates. Notwithstanding the foregoing, cleaning service may be requested for an additional fee for reservations made for weekly or monthly periods. Additional cleaning service must be requested upon making the reservation.
• Primary Guest is responsible for any additional costs for necessary repair, replacement or extra deep cleaning (of furniture, flooring, linens or elsewhere due to spills, tracking in dirt from outside, messy eating or other irresponsible behavior of children or adults). Primary Guest is liable for any damage not covered by Platforms or applicable guest damage insurance plans.
• Primary Guest specifically agrees to assume financial responsibility for damages or loss to the structure and/or furnishings, décor and personal property in and at the Property, Property amenities (e.g., hot tub), and landscaping as applicable when caused by Guests’ negligence or willful misconduct (e.g. leaving hot tub lid unsecured, dents in walls or floor from gear, etc.).

4. Lawful use. Guests shall observe and conform to all local, state, and federal laws, ordinances, and regulations during their occupancy of the Property. Guests are to use the property in a lawful manner, for legal purposes only and other use, including but not limited to, abuse of any person, harboring fugitives, illegal drug use, etc; shall immediately cause termination of your booking and no refund of rents or deposits will be given. This includes being aware of and honoring all indoor or outdoor burn restrictions. Guests are liable for any damage caused by un-lawful use.

5. Property Rules. Guests shall abide by the Property Rules contained in this Agreement, and shall cause any other persons they permit on the Property to abide by the following rules at all times while at the property.

A. Group size - No parties or events are allowed at the Property without prior written consent from the owner. The number of guests must not exceed the agreed quantity in the booking, including those staying only part of the reservation. Extra guests will incur a fee of $45 per person if scheduled in advance or $85 per person if scheduled after check-in. Discuss any special arrangements with the owner beforehand for best pricing. Group size may be monitored by camera, wifi usage, or other means. The total guest count must not exceed the maximum allowed by Bonner County as posted on the permit. Guests will be responsible for any fines for exceeding occupancy.

B. Pets are not allowed - No animals or pets of any kind will be brought onto the Property. Guests found to have had unauthorized pet(s) at the Property will be charged for any and all professional cleaning, carpet cleaning, and upholstery cleaning necessary to remove all signs of pet including, but not limited to, pet hair/dander/waste from the Property as well as a $125 per day charge for additional wear and tear. Owners have pet allergies, so detailed cleaning is required.

C. No smoking of any kind is allowed on the Property or surrounding acreage. Use of weed, incense, candles or similar smoke producing items is strictly prohibited. a. Guests will be liable for any smoke damage to the property, including any abatement or repainting needed. A minimum service fee of $500 will be charged to guest in the event evidence of smoking is discovered including cleaners reporting smoke smell, or
b. Guests shall not ignite or permit any fires at the Property other than in the fireplace. c. The outdoor firepit is gas and no wood is to be burnt there. Guests will be liable for cleaning cost and damages if wood is burnt in gas firepit. Fireworks are not allowed on the Property.

D. Hot Tub: Primary Guests and any applicable adult Guest shall assure safe use of hot tub and adult supervision of all minors. Guests release owners from any and all liability with regards to the hot tub. Guests use at their own risk. Water temperature should be checked by touch before any children or adults enter tub. On check in days (especially if a same day turn has occurred) the hot tub temperature may take until the next day to reach desired temperature due to cleaning procedures. Guests must remain clothed in outdoor areas per Idaho State Law. If tub lights are flashing red, do not enter tub and contact owner.

E. Septic: The property is serviced by a septic system including drain field. Flushing anything other than toilet paper may result in significant damages to the septic system and can cause unpleasant backups during your stay (no flushable wipes included). Guests will be responsible for repair costs, any property damage and water disruptions. If you suspect a drain is blocked, such as hearing or seeing bubbling in downstairs bathroom bathtub or around toilet- STOP USE IMMEDIATELY and contact owner. Owner will make best effort to arrange repair as soon as possible, but will not refund any booking costs.

F. Noise: Guests are expected to respect the tranquility and enjoyment of the Property and the surrounding neighborhood. Noise levels created by any Guest, whether from television, stereo, music, conversation, or any other source, must be kept at a level that cannot be heard from the road or any neighboring dwelling between the hours of 10:00 p.m. and 8:00 a.m. Any disturbance of this nature will result in the immediate termination of your booking, and Guests will be required to vacate the Property immediately.

G. Garbage: Guest is to dispose of all garbage in the trash cans provided and in a lawful and responsible manner. As wildlife are commonly in the yard/acreage, guests shall not leave any trash outside of bins and shall secure bins with straps provided. Extra cleaning fees may be charged to address garbage (including liter such as beverage containers) in the yard if not properly secured.

H. Vehicles: a. Winter: No more than three (3) cars will be permitted at the Property without prior written consent of owner. b. Summer – No more than (4) cars are permitted at the Property without prior written consent of the owner. c. Campers/RVs - No RVs, camper trailers, motorhomes, tents, or the like, are allowed at Property at any time including for sleeping purposes or for any use of utilities without prior consent from Owner and must be accounted for in the guest booking total.
d. Boats / Trailers – We do not recommend bringing boats as the road to the property is relatively steep in places, has several turns and limited room for trainers to turn around. Please discuss with Owner in advanced if you are looking to make arrangement for any kind of trailer. I. Weather and Adverse Events: North Idaho occasionally experiences power outages that are beyond our control. This home has an automated generator. No refunds or compensation will be given for any outages, or in the event the generator does not come on for some reason.

Snow/Ice: North Idaho mountains can receive significant amounts of snowfall in winter and roads/driveway can become icy even when not actively snowing due to mountain groundwater or thaw off. Snowplow schedules vary based on depth of snow and snowfall timing (typically they are 1x a day when fresh snow) and may not align with your travel or ski schedule. Guests should come prepared for winter driving conditions and to be flexible. Owners do not directly control the Community Road (shared by with other properties).

Additional plowing/sanding (beyond the schedule) trips can be requested if needed, however costs maybe be passed through to guests depending on the situation (typically $120-240/trip).

There shall be no refunds due to shortened stays, travel delays or unmet expectations because of weather or environmental conditions including, but not limited to, air quality, snow conditions, plowing, wildlife/bugs, etc.

J. Security: Guest shall see be responsible for their own security while in the Property by locking doors, windows, etc. when prudent to do so. Valuable items left behind by Guest, if found, will be held for the Guest for 30 days (additional charges may apply including current hourly rate for processing). Unclaimed items will become property of Owner after 30 days from Guest departure date. The Owner shall not be held liable for condition of said items.

Outdoor security cameras are in use. No interior cameras are in use. For Privacy, no cameras can view the hot tub. Guest agrees not to access “owner’s closet” or “owner’s pantry” or mechanical room, even if unlocked, which contains cleaning supplies and chemicals that could be hazardous to children and adults. Guests are to assure all Property doors are locked upon departure.

K. Safety Requirements: It is the Guest’s responsibility to learn about safety precautions for using the hot tub and enjoying the wilderness/wildlife. Guest agrees to have a responsible adult supervising minors while they are in/around water and/or outdoors, rocks, etc. Guest should be aware that wildlife can be dangerous and Guest accepts fully the risks involved. Wildlife should not be fed, pet, or allowed into the house. No firearm use is allowed on the property due to the community (CCR) rules. Only legally owned and permitted firearms shall be allowed on the Property according to State and local laws. The property is located in a high fire danger area. Guest agrees that no Fireworks or other hazardous/flammable materials shall be used in or around the Property.

The Property has several fire extinguishers onsite and are accessible to Guest. It is the duty of Guest to inform Owner immediately should the fire extinguisher be missing or become less than fully charged. Guest agrees to use the fire extinguisher for emergencies only. The Property has fire alarms installed and they are believed to function properly at the time of rental. Guest will notify Owner without delay if a fire alarm “chirps”, or has a low battery condition (additional batteries are available in small kitchen drawer), or if Guest otherwise believes fire alarm(s) is/are not operating correctly. Guests will not tamper with or disable cameras, wifi, locks, thermostats, smoke alarms, home alarm system or other safety or security technology.

L. Fireplace: Both the indoor woodburning fireplace and the outdoor firepit are only to be used with adult supervision. Guest is responsible for following safety practices when using the fireplace, including but not limited to 1) use to be managed by adults, 2) flue must be opened prior to use, 3) a window must be cracked when warming the flue, 4) use plenty of newspaper and tinder to warm the flew, 5) keep screen or glass doors closed at all times 6) never overfill the firebox, 7) close glass doors when not attended. If Guest is unsure of safe fire building best practices, please contact owner for instructions. Guest will be liable for damage due improper use such as spark burns in rugs or furniture or smoke damage to paint, etc.

M. Internet and TV Services: TV service is not provided. The house has two smartTVs and you are welcome to sign into your own streaming accounts if you like. No refund of rents shall be given for outages, content, lack of content, or personal preferences with regard to TV service. High speed wireless internet is provided as a convenience only and is not integral to the Agreement. No refund of rents shall be given for outages, content, lack of content, speed, access problems, lack of knowledge of use, or personal preferences with regard to internet service. Guest is responsible to sign out of any services accessed and owner takes no responsibility for any guest accounts that may get left in a signed in state.

N. Utilities & Appliances: Guest agrees that Air conditioning shall not be set below 70 degrees and heat shall not be set above 74, and that the fan setting on the thermostat shall be “Auto”. Doors and windows shall be closed while either heat or air conditioning is in operation. While best efforts are made to have onsite amenities available and operational at all times, sometimes appliances and other amenities quit working. Guest is advised that the Property contain a gas stove, gas heating, gas grill, gas firepit and other gas-powered items and will seek help from management if the proper operation of such items is not fully understood. Owner will make every effort to have amenities and appliances operational during your stay, but Owner cannot guarantee functionality and no refund of rents shall be given for appliances and/or amenities that are not operational. Amenities include, but are not limited to, air conditioning, internet, hot tub, kitchen appliances, washer/dryer, generator, firepit, etc..

O. Provisions - Owner shall provide towels, linens, dishes, cups, knives, forks, spoons, and other items as commonly used by the Owner’s family. No reimbursement will be made for unused consumables left at the Property. If consumables exist at the Property when the Guest arrives the Guest is free to use them. We provide many common spices as a courtesy, but cannot guarantee availability.

6. Cancellation Policy. Specific platform policies apply as relevant. a. Cancellations with more than sixty (60) days notice before the Check-In Date will receive a full refund. b. Cancellations with less than sixty (60) days notice before the Check-In Date may receive a partial refund provided Owner is able to re-let the Property during the Guests’ initial reservation period. In the event of any cancellation, the Platform will keep its service fee. Owner will also retain an additional cancellation penalty. c. If Guests depart or check out prior to the scheduled Check-Out Date, Guests shall not be entitled to any refund of payment or deposit. Guests may separately choose to purchase travel insurance.
7. Landlord Remedies. If for any reason Owner is unable to deliver possession of the Property to Guests at the Check-In Date as specified in this Agreement, Owner shall refund amounts paid by Primary Guest, but shall not be liable for any other damages caused thereby.
8. Travel Insurance. Owner recommends that Guests purchase travel insurance. 9 .Entire Agreement. All understandings and agreements between Owner and Guests are merged in this Agreement, and neither party is relying upon any statement or representation not embodied in this Agreement. No agreement shall be effective to change or modify this Agreement, unless such agreement is in writing, refers expressly to this Agreement and is signed by both Owner and Primary Guest. 17.Successors and Assigns. All covenants and agreements contained herein shall be for the benefit of and shall apply to and bind the said parties hereto, their respective heirs, executors, administrators, successors and assigns. 12.Indemnification. Owner not responsible for any property damage, personal injury or bodily injury that may occur during Guests’ use and occupancy of the Property. Primary Guest is responsible for the safety of minor children, all guests, and all invitees. Primary Guest agrees to indemnify and hold harmless Owner for any liability, damages, or claim (including Owner's attorney’s fees and costs) arising in connection with Guests’ use and occupancy of the Property for personal or bodily injury, or property damage caused by the negligent or willful misconduct of Guests. All Guests hereby release Owner from all liability (including owner negligence) and damages arising from the above and agree to defend, indemnify and hold Owner harmless from all such claims. 13.Professional Fees. In the event a suit, action, arbitration or other proceeding of any nature whatsoever, including without limitation any proceeding under the U.S. Bankruptcy Code, is instituted, or the services of an attorney are retained, to interpret or enforce any provision of this Agreement or with respect to any dispute relating to this Agreement, the prevailing or non-defaulting party shall be entitled to recover from the losing or defaulting party its reasonable attorneys’, paralegals’, accountants’, and other experts’ fees and all other reasonable fees, costs and expenses incurred in connection therewith. In the event of suit, action, arbitration, or other proceeding, the amount shall be determined by the judge or arbitrator, shall include fees and expenses incurred on any appeal or review, and shall be in addition to all other amounts provided by law. 14.Choice of Law-Venue. This Agreement shall be governed by the laws of the State of Idaho. The venue for any action to enforce the terms of this Agreement or collect any amounts owing by Guest to Owner shall be in the Superior Court for Bonner County, Idaho. I hereby agree that all rental monies may be non-refundable per cancellation policy above. I have read my rights to purchase travel insurance. I agree to all terms and conditions of this agreement. My signature of this Agreement also pertains to all other persons in my party staying at Bald Eagle Lodge during the reservation dates indicated
9. Falsified Reservations. Any reservation obtained under false pretense will be subject to forfeiture of advance payment, deposit and/or rental money, and the party will not be permitted to check-in and take possession of the Property. 16.Holdover. Because of the nature of Owner’s business as a short-term rental operator, Guests are hereby put on notice that any unauthorized holding over beyond the Check-Out Date could severely jeopardize Owner’s business and cause loss of rental income from other previously booked guests, temporary and/or permanent loss of business, goodwill and reputation and, among other things, could force Owner to breach an agreement with similar short term vacation guest(s) who may have reservations during Guest's unauthorized "holding over" period. In the event, Owner may be legally liable in damages to said other guests. Guest recognizes the unauthorized "holding over" could be grounds in litigation as a cause of action for intentionally interfering with Owner’s prospective business advantage as well as grounds for unlawful detainer or other removal from the Property. In addition to above Guest liability, Owner shall charge Guest $100 per hour for each hour that Guest(s) remain on the Property beyond agreed Check-Out Date/Time plus a 15 minute grace period. In case of a guest emergency that requires a check out time change, guest should contact owner ASAP.

12.Owner Remedies. In the event of a default to the Agreement, including but not limited to Guests’ unauthorized "holding over" or those acts mentioned above in this agreement, and in addition to all other rights and remedies Owner may have at law, Owner shall have the option, upon written notice or as the law may hereinafter provide, Owner may immediately re-enter and remove all persons and property from Property. In such an instance, the Agreement shall be terminated, and Owner shall be entitled to otherwise recover all damages allowable under the this Agreement or by applicable law. Guests, as part of the considerations of this Agreement, in recognition that this Property is booked in advance by other Guests throughout the year, hereby waives all claims for damages that might be caused by Owner; re-entry and taking possession of Property or removing or storing property as herein provided, and will hold Owner harmless from loss, costs and damages occasioned thereof, and no such re-entry shall be considered or construed to be a forcible entry. 16.Successors and Assigns. All covenants and agreements contained herein shall be for the benefit of and shall apply to and bind the said parties hereto, their respective heirs, executors, administrators, successors and assigns. Guests agree to pay all reasonable costs, attorney`s fees and expenses that shall be made or incurred by Owner enforcing this agreement. Guests expressly acknowledge and agree that this Agreement is for transient occupancy of the Property, and that Guests do not intend to make the Property a residence or household.

By booking this reservation, and any alterations, you agree to abide by these Terms and Conditions.
Should you have any questions, please contact the owner via your booking platform